KitCheck RFID Tag System for Crash Carts Medication Scanning

The Department of Veterans Affairs VA Pittsburgh Healthcare System Sources Sought THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. This Sources Sought Notice is for market research purposes only and shall not be considered an Invitation for Bids, Request for Quotations, or a Request for Proposal. Do not submit a proposal or quote. This market research is issued for information and planning purposes only and does not constitute a solicitation nor does it restrict the Government as to the ultimate acquisition approach. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Additionally, there is no obligation on the part of the Government to acquire any products or services described in this Sources Sought notice. You will not be entitled to payment for direct or indirect costs that you incur in responding to this Sources Sought Notice. Any contract that might be awarded based on information received or derived from this market research will be the outcome of a competitive process. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. No solicitation exists. Therefore, do not request a copy of a solicitation. KitCheck RFID Tag System for Crash Carts Medication Scanning INTRODUCTION/BACKGROUND: The KitCheck system, from Bluesight technologies, uses a central module that scans RFID tags that are attached to medications within. KitCheck prevents waste, stockouts, and inaccuracies to ensure patient safety, and decreases unnecessary spending by using these RFID tags in the checking process. KitCheck also maximizes staff productivity with significantly faster restocking, recall mitigation, and shortage management of all crash cart trays and kits. The KitCheck station scans RFID tagged medications and supplies to instantly recognize if product is missing from a tray or kit. Data can be pulled to identify if medications are expiring or used to locate where recalled medications have been assigned to. OBJECTIVE: The Department of Veterans Affairs, VISN 04, VA Pittsburgh Healthcare System hereby referred to as the Pittsburgh VAMC, is requesting acquisition of the following: Item Number Description Quantity RFID Module Central Pharmacy/OR Module Staffed Beds = 146 1 EA Subscription Central Pharmacy Module and/or Module Subscription. Yearly Fee for use of KitCheck Software & Analytics. 1 EA RFID Tags RFID Tags Provided for use of KitCheck 1 EA RFID Tag Readers Equipment Scanning Station Barcode Reader 1 EA Training Training/Support System Updates & Maintenance. 1 EA Support Remote Implementation(required) Set-up KitCheck. (Support for Go-Live, Weekly Calls. As needed extra Remote Support). 1 EA Implementation Onsite Implementation Onsite Support for Preparation to Expand KitCheck. 1 EA MAJOR REQUIREMENTS: The Contractor/Vendor must complete the following tasks to meet the needs of this acquisition: Salient Characteristics: Central Pharmacy / OR Module for 146 staffed beds. Yearly Fee for KitCheck Analytics. Enough RFID Tags to label all required medications and drawers. Scanning Stations. Barcode Readers. Training and Support. Required system Updates. KitCheck Set Up, support for Go Live . Remote Support, as needed. Onsite support and preparation for expanded KitCheck System. BAA/TAA Complaint Warranty: Standard Warranty to include parts and labor on all items listed above. Performance Monitoring: The contractor shall keep the COR informed of work complete each day. The COR shall randomly inspect the work in progress. Security Requirements: All contractor representatives who perform this work shall acquire the appropriate VAHCS identification badges. Contractors may not have access to the VA network or any VA sensitive information under this contract. All Contractors must receive Privacy training annually using one of the following methods: Complete VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information training by using VA s TMS system (https://www.tms.va.gov/SecureAuth35/). Contractors may use the TMS Managed Self Enrollment method to complete the training in TMS. The COR must ensure that all contractors are validated in the PIH domain. Complete the hard copy version of VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access to or Use to VA Sensitive Information . Signed training documents must be submitted to the COR. Training must be completed prior to the performance of the contract and annually thereafter. Proof of training completion must be verified and tracked by the COR. Other Pertinent Information or Special Considerations: Identification of Possible Follow-on Work. There is no follow-on work anticipated. Identification of Potential Conflicts of Interest (COI). None identified. Identification of Non-Disclosure Requirements. None identified. Packaging, Packing and Shipping Instructions. There are no special requirements. Inspection and Acceptance Criteria. Functionality of the Omnicell server will be verified by Biomedical Engineering and Pharmacy. Risk Control: Contractor is responsible for providing all applicable training and protective equipment to protect Contractor s employees from any hazards, including blood borne pathogens, which may be encountered in the performance of this contract. Delivery Schedule: Contractor will set delivery schedule to ensure that installation can be completed within four months from contract award. The contractor shall provide a schedule of completion, with activity listings and start/stop relationships. Deliver to the following location: VA Pittsburgh Healthcare System University Drive Pittsburgh, PA. 15240 POINT OF CONTACT (POC): The identified POC and technical representative for this acquisition is: Name: Joseph Falcona Phone Number: [phone removed] Email: [email removed] "No Government personnel, other than the Contracting Officer, have the authority to change or alter these requirements. The COR shall clarify technical points or supply relevant technical information, but no requirements in this scope of work may be altered as a sole result of such verbal clarification." REPORTS/DELIVERABLES: Delivery confirmation of equipment and commodities will be made through the Logistics Department of the Pittsburgh VAMC (646). This will include documentation of receipt and assignment of a facility based EE number for identification and tracking purposes. Delivery confirmation of non-equipment/ commodities acquisitions is the responsibility of the receiving Facility and/ or Service. REQUEST FOR INFORMATION INSTRUCTIONS: The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 541519 ($34 Million size standard of 150 employees). Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned ...