Eaton Powerware System Replacement

Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 21 of 21 Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 1 of 21 COMBINED SYNOPSIS/SOLICITATION Department of Veterans Affairs VA Medical Center, Manchester, NH Solicitation Number: 36C24127Q0030 Title: Manchester IT Service UPS Replacement and Maintenance Contract Issuing Office: Network Contracting Office (NCO) 1 Point of Contact: Shawn Lawrence, Contract Specialist, [phone removed] ext. 202121, [email removed]; David Valenzuela, Contracting Officer, [email removed] DESCRIPTION This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Revolutionary FAR Overhaul (RFO) FAR Subpart 12.202, "Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services," as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2026-01 (March 13, 2026). Set-Aside: This acquisition is 100% set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB) NAICS Code: 811310 Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance Small Business Size Standard: $12.5 Million Product/Service Code (PSC): J061 REQUIREMENT SUMMARY The Manchester VA Medical Center requires replacement of an existing end-of-life uninterruptible power supply (UPS) system and ongoing preventative maintenance, inspection, standby labor, emergency repair, parts, and training for the replacement UPS over a Base Year plus four (4) Option Years. Place of Performance: VA Medical Center, Manchester 718 Smyth Road Manchester, NH 03104 Country: United States Period of Performance: Base Year: January 4, 2027 through January 3, 2028 Option Year 1 4: successive 12-month periods, if exercised This solicitation includes FAR 52.217-9, Option to Extend the Term of the Contract. Hours of Operation: Normal work 0700 1630, Monday Friday, unless otherwise authorized by the COR. Emergency response within 4 hours. SITE VISIT A site visit will be conducted on Monday, November 16, 2026 at 9:00 AM EST at the VA Medical Center, Manchester, 718 Smyth Road, Manchester, NH 03104. The purpose is to allow quoters to inspect the existing Eaton Powerware 9390 UPS, the installation location, access routes, and site conditions relevant to the UPS replacement and ongoing maintenance. Attendance is recommended but not required to submit a quotation. Quoters who do not attend are responsible for obtaining the information necessary to prepare a quote and will not be relieved of any contract obligation on the basis of not having attended. Quoters intending to attend shall notify the Contract Specialist by email at [email removed] no later than Thursday, November 12, 2026 at 5:00 PM EST, providing the names, company, and citizenship of each attendee for facility access. Each attendee shall bring a valid government-issued photo ID and report to Facility Service in Building 6 upon arrival. Attendees shall comply with all facility safety, PPE, and security requirements. Statements made during the site visit do not change the solicitation. Any information that affects the solicitation will be furnished to all quoters only through a written amendment. Questions raised at the site visit should be submitted in writing per the instructions in 52.212-1 to receive a binding Government response. Quotation delivery: Submit quotations via email to [email removed] no later than November 26, 2026 at 5:00 PM EST. Questions regarding this solicitation shall be submitted in writing by email to the Point of Contact no later than 5:00 PM EST on November 19, 2026. SCHEDULE OF SUPPLIES/SERVICES (CLINs) Quoters shall insert unit and extended pricing for each line item. The "Parts and Materials" line in each period (CLIN X004) is a Government-established not-to-exceed (NTE) amount for non-routine repairs authorized in advance by the CO/COR; quoters shall carry the NTE amount shown and shall not price it competitively. BASE YEAR (POP: January 4, 2027 January 3, 2028) CLIN Description Qty Unit Unit Price Total 0001 Preventative Maintenance (quarterly + annual PM/inspection) on UPS per SOW §3.1 4 QTR $____ $____ 0002 Stand-By Services (Labor) per SOW §3.2 48 HR $____ $____ 0003 Emergency Services (Labor) per SOW §3.3 32 HR $____ $____ 0004 Parts and Materials (non-routine, NTE) per SOW §3.4 1 YR $2,500 (NTE) $2,500 0005 Replacement UPS Eaton 93E UPS & Extended Battery Cabinet (or equal) per SOW §3.5 1 JOB $____ $____ 0006 Training per SOW §3.6 1 JOB $____ $____ OPTION YEAR 1 CLIN Description Qty Unit Unit Price Total 1001 Preventative Maintenance per SOW §3.1 4 QTR $____ $____ 1002 Stand-By Services (Labor) 48 HR $____ $____ 1003 Emergency Services (Labor) 32 HR $____ $____ 1004 Parts and Materials (NTE) 1 YR $2,500 (NTE) $2,500 OPTION YEAR 2 CLIN Description Qty Unit Unit Price Total 2001 Preventative Maintenance per SOW §3.1 4 QTR $____ $____ 2002 Stand-By Services (Labor) 48 HR $____ $____ 2003 Emergency Services (Labor) 32 HR $____ $____ 2004 Parts and Materials (NTE) 1 YR $2,500 (NTE) $2,500 OPTION YEAR 3 CLIN Description Qty Unit Unit Price Total 3001 Preventative Maintenance per SOW §3.1 4 QTR $____ $____ 3002 Stand-By Services (Labor) 48 HR $____ $____ 3003 Emergency Services (Labor) 32 HR $____ $____ 3004 Parts and Materials (NTE) 1 YR $2,500 (NTE) $2,500 OPTION YEAR 4 CLIN Description Qty Unit Unit Price Total 4001 Preventative Maintenance per SOW §3.1 4 QTR $____ $____ 4002 Stand-By Services (Labor) 48 HR $____ $____ 4003 Emergency Services (Labor) 32 HR $____ $____ 4004 Parts and Materials (NTE) 1 YR $2,500 (NTE) $2,500 GRAND TOTAL (Base + All Options): $__________ Quoters shall price only the base and option periods above. STATEMENT OF WORK 1.0 INTRODUCTION The VA Medical Center in Manchester seeks a qualified contractor to perform comprehensive replacement and repair services for uninterruptible power supplies (UPS) at its campus. Performance is at VAMC Manchester, 718 Smyth Road, Manchester, NH 03104. 2.0 BACKGROUND VA Manchester's UPS has required periodic preventative maintenance (PM). Due to the age of the current unit (Eaton Powerware 9390 System, Model 80, with forty (40) Hitachi Chemical Energy Technology 12V 540W cell batteries, model HRC12540WP), a replacement UPS is required. The replacement UPS shall be an Eaton 93E UPS and Extended Battery Life Cabinet, or equivalent. After replacement, a continuing UPS maintenance contract shall service the unit. The Contractor shall provide quarterly and annual preventative maintenance and inspections to the batteries and system, plus training, emergency on-call repair services (parts and labor), and standby services. In the Base Year, the Contractor shall replace the existing UPS and provide user training (CLIN 0005 and 0006). All other work (CLINs 0001 0004) is executed yearly for the duration of the Base + 4 option year contract. 3.0 SCOPE 3.1 Item 1 Preventative Maintenance (PM) The Contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, and other items and services necessary to perform preventative maintenance, testing, and repair for the equipment described herein. The UPS provides stable, backup power to the Medical Center's computer control room. Maintenance shall be provided for an Eaton 93E UPS and Extended Life Battery Cabinet, Part Numbers 9EB06GG05091003 and 9EZABB000000000, respectively. The Contractor shall provide quarterly and annual PM and inspections to the batteries and system. If the UPS must be powered down for service or ...