Fire Truck Maintenance & Repair

COMBINED SYNOPSIS / SOLICITATION FOR COMMERCIAL SERVICES Solicitation Number: PANROC-26-P-0000 034092 Issuing Activity: Army Contracting Command - Rock Island (ACC-RI), Rock Island Arsenal, IL Requirement Title: Fire Department Fire Apparatus Maintenance and Repair Blanket Purchase Agreement (BPA) Notice Type: Combined Synopsis/Solicitation (Notice of Intent to Award a Sole Source Blanket Purchase Agreement) Authority: FAR Subpart 12.6, FAR Part 13 (FAR 13.303 and FAR 13.106-1(b)) SECTION 1: GENERAL INFORMATION AND SYNOPSIS DESCRIPTION Overview & Authority: This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued. Solicitation Type: This acquisition is issued as a Request for Quotation (RFQ). The Government intends to establish a single Blanket Purchase Agreement (BPA) utilizing Simplified Acquisition Procedures pursuant to FAR Part 13. Regulatory Provisions and Clauses: The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2024-05 and Defense Federal Acquisition Regulation Supplement (DFARS) publication current as of the solicitation issuance date. NAICS Code, Size Standard, and Competition: NAICS Code: 811118 Small Business Size Standard: $9.0 Million Product Service Code (PSC): J023 Competition / Sole Source Authority: This requirement is being solicited as a sole-source action to Legacy Fire Apparatus under the authority of FAR 6.302-1, Soliciting from a Single Source. Market research demonstrated that Legacy Fire Apparatus is the only responsible vendor within the geographic vicinity capable of providing Emergency Vehicle Technicians (EVT) meeting the mandatory 40-minute emergency response time requirement for the Rock Island Arsenal (RIA) Fire Department. All responsible sources may submit a capability statement, proposal, or quotation, which shall be considered by the agency. SECTION 2: CONTRACT LINE ITEM NUMBERS (CLINs) & PRICING SCHEDULE The contractor shall provide all management, tools, equipment, labor, and parts necessary to perform maintenance, diagnostics, and repairs on RIA fire apparatuses. Pricing under the resulting BPA will be established based on fixed hourly labor rates and part markup percentages for the 5-year ordering period. Period of Performance: 01 December 2026 through 30 November 2031 CLIN Description Estimated Qty Unit Unit Price Total Est. Amount 0001 Standard Hourly Maintenance Labor Rate Standard business hours (Monday-Friday). Work performed in accordance with SOW and applicable NFPA standards. 500 HR $__________ $__________ 0002 Overtime / Emergency Hourly Labor Rate After-hours, weekends, and federal holidays. Work performed with a mandatory on-site response time of 40 minutes. (Guaranteed 2-hour minimum per service call). 250 HR $__________ $__________ 0003 Scheduled Annual NFPA Inspections & Certifications Annual inspection/testing for 3 apparatuses per NFPA 1911/1914. 5 YR $__________ $__________ 0004 Replacement Parts & Materials Direct replacement parts/components provided at vendor catalog/cost plus fixed markup percentage of NTE 10% (Material Pass-Through). Estimated Cost Ceiling. 1 LOT NTE $75,000 NTE $75,000.00 Note: Quantities above are non-binding estimates used for price evaluation purposes only and is an estimate over the course of 5 years. Individual Call Orders will establish actual requirements and firm-fixed-price amounts. SECTION 3: STATEMENT OF WORK (SOW) 1. Purpose Maintenance and repair of the Rock Island Arsenal Fire Apparatuses in support of the Rock Island Arsenal Fire and Emergency Services Division, Force Protection, located at Rock Island Arsenal (RIA), Rock Island, IL. 2. Scope & Technical Requirements The contractor shall utilize Original Equipment Manufacturer (OEM) parts unless otherwise approved in writing by the Ordering Officer or when OEM parts are unavailable within a critical operational timeframe. 2.1. Applicable NFPA Standards: Maintenance service for emergency vehicles and equipment shall be performed according to related National Fire Protection Association (NFPA) standards, including but not limited to: NFPA 1500: Standard on Fire Department Occupational Safety, Health, and Wellness Program NFPA 1071: Standard for Emergency Vehicle Technician Professional Qualifications (2006 Edition or most current) NFPA 1906: Standard for Wildland Fire Apparatus NFPA 1911: Standard for the Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles NFPA 1914: Standard for Testing Fire Department Aerial Devices These standards will be used as a mandatory guide for inspections, repairs, and maintenance practices, and to establish an emergency vehicle service frequency program. The Contractor's technicians shall meet or exceed NFPA 1071 certification qualifications. Certifications from the Contractor's technicians must be delivered to the Contracting Officer in .pdf format no more than fourteen (14) days after completion. Certifications may be delivered via electronic mail. 2.2. Emergency Response & On-Call Requirement: The Contractor shall provide an updated on-call list of qualified Legacy Fire technicians (with active telephone numbers) to authorized Government Purchase Card (GPC) cardholders/Ordering Officers for after-hours emergency repair support. 40-Minute Response Time: When repairs are required, the qualified Emergency Vehicle Technician on the call list must report to the Rock Island Arsenal maintenance shop within forty (40) minutes of telephonic notification per RIA Fire Department policy. 3. Equipment Inventory (Covered Vehicles) The make, model, and inventory of emergency response apparatuses to be maintained and repaired under this agreement include: Vehicle ID # Manufacturer Model Year Equipment Type E-41-2 Pierce 2022 Pumper / Engine E-42 Emergency One (E-One) 2016 Pumper / Engine T-41 Pierce 2011 Truck / Aerial 4. Period of Performance The ordering period shall extend five, one-year Ordering Periods from 01 December 2026 through 30 November 2031. 5. Terms of the Blanket Purchase Agreement (BPA) & Ordering Procedures 5.1. BPA Instrument: This requirement is established as a Blanket Purchase Agreement (BPA) under FAR 13.303. The Government Purchase Card (GPC) will serve as the exclusive method of ordering and payment for services and parts. The BPA is managed by Army Sustainment Command (ASC), 404th Army Field Support Brigade (AFSB), Logistics Readiness Center (LRC) (ASDL-COP). 5.2. Financial and Call Limitations: Individual Call Limit: The maximum BPA Call Limit per transaction shall not exceed $25,000.00. Work estimated to exceed $25,000.00 shall be routed to the Contracting Officer at Army Contracting Command-Rock Island for alternative procurement action. Master Agreement Dollar Limit: The cumulative BPA Master Dollar Limit for the entire period of performance (01-Dec-2026 to 30-Nov-2031) is $273,335.00. STRICT LIMITATION: There are NO exceptions to these dollar limitations. 5.3. Authorized Purchasers / Ordering Officers: Only individuals specifically designated by the Contracting Officer in writing are authorized to issue calls and obligate funds under this agreement. Current authorized cardholders are: Primary Ordering Officer: Leslie F. Wright | Logistics Readiness Center (LRC), M-F Dayshift Phone: [phone removed] | Email: [email removed] Alternate Ordering Officer: John Peniston | Logistics Readiness Center (LRC), M-F Dayshift Phone: [phone removed] | Email: [email removed] Secondary Alternate Ordering Officer (Off-Hours): Mark Abdon | Fire Inspector Phone: [phone ...